Privacy Policy

Effective Date: 8 October 2025
Last Updated: 8 October 2025

Introduction

The Jane Hodge Foundation is a registered data controller and handles personal data in accordance with the UK GDPR and the Data Protection Act 2018. We are committed to protecting the privacy of our users and applicants. Please read this Privacy Notice carefully before providing any personal information.

This notice applies to:

• Applicants for grant funding
• Grant holders (those awarded funding)

Who We Are

The Jane Hodge Foundation is a UK-registered charity (Charity No. 216053) and is registered with the Information Commissioner’s Office (ICO Registration No. ZA735553).
Our registered office is:
One Central Square, Cardiff, CF10 1FS

We support UK-based charities, with a particular emphasis on Wales, in the areas of welfare, education, medicine, and religion. Occasionally, we fund overseas projects via UK-registered charities. We do not award grants to individuals.

How We Collect Your Information

We collect personal data relevant to your grant application or enquiry. This may include:

• Information shared before submitting an application
• Data submitted with a formal application
• Communications via phone or email
• Updates and reports during your time as a grant holder

Types of Information We Collect

Depending on your relationship with us, we may collect:

• Contact details (e.g. name, email, phone, address)
• Communication preferences
• Records of interactions
• Grant application content and decisions
• Financial details for grant payments
• Monitoring and evaluation reports

How We Use Your Information

We use your personal data to:

• Communicate with you before and during the application process
• Assess eligibility and process applications
• Administer grant awards
• Respond to queries or concerns
• Fulfil legal and regulatory obligations

We retain personal data for archiving and statistical purposes and may keep it indefinitely unless no longer necessary, at which point it will be securely destroyed.

Sharing Your Information

We do not sell or rent your data. We may share limited personal data with:

• Internal and external auditors
• Regulatory bodies (e.g. Charity Commission)
• Law enforcement or legal authorities
• For crime prevention or detection
• With your consent, for case studies or project features on our website

Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request corrections
• Request deletion in certain circumstances
• Object to specific processing
• Receive your data in a portable format
• Withdraw consent (where applicable)

If you are dissatisfied with how we handle your data, you may contact the Information Commissioner’s Office (ICO).

Links to Other Websites

Our website may contain links to external sites. We are not responsible for the privacy practices of these websites. Please review their privacy notices separately.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

Contact Us

If you have questions about this Privacy Notice or wish to exercise your rights, please contact: